Checklist for International Travel

Eligibility

PhD students, faculty, Heads of the Departments and Heads of the project institutions, State officials handling the Project, Directors of Technical Education, SPFU officials and MHRD/NPIU officials.


Purpose

a) Presentation of Papers in International seminars, conferences, etc.
b) Faculty training at International institutions
c) Study and networking tour


Procedure:

Proposal for foreign travel should contain the following:
a) Clear objectives of the International travel linked with the Project,
b) Clear indication of the expected outcome of the tour and value addition,
c) Details of previous foreign tour attended by the prospective participants,
d) Daily schedule of activities to be covered,
e) Availability of budget and financial implications with break‐up of fee charges,
accommodation, other logistic arrangements and travel expenses,
f) Invitation letters from the institutions to be visited.
g) BoG’s approval is required. In case some other committee has approved the proposal for
foreign travel, such a committee should have been authorized by the BOGs of the
institutions to do so. In case there is no BOG and a Managing committee is functioning
this should be clearly mentioned by the institution concerned.


Time Period: The proposal complete in all respect should reach SPFU at least one month prior to the date of commencement of journey.


Important points to be noted:

  1. Any international tour undertaken without Competent Authority’s approval will not be considered a part of the Project and, therefore, expenditure incurred will not be eligible for reimbursement.
  2. Heads of Institutions should avoid travel during the end of the financial year.
  3. The period of Study and Networking tours should be limited to seven working days. This limit is not applicable to other activities.
  4. The travels should be undertaken only under the available cheapest restricted economic class airfare.
  5. The officials visiting abroad are required to prepare a detailed report of their visit, clearly specifying the gains and an action plan for implementing the feasible activities. A copy of the report of each participant should be sent to NPIU/SPFU
  6. The experience should also be shared with fellow faculty of the institution.